The Geneva Foundation

Award Administrator (Remote)

Job Locations US-DC | US-WA-Tacoma | US-TX-San Antonio | US-NC-Fayetteville
Req No.
Office of Award Management (OAM)
Regular Full-Time


About The Geneva Foundation


The Geneva Foundation is a 501(c)3 nonprofit established in 1993 with the purpose to ensure optimal health for service members and the communities they serve. This purpose is accomplished through our mission to advance military medicine through research, development, and education. Our culture is living our core values that focus on a higher purpose. Geneva serves a diverse population and is committed to making diversity, equity, inclusion and belonging a central focus of the employee experience. As a leader in military medical research, we develop critical lifesaving solutions for the global community – and build rewarding careers for our employees.




Our benefits package includes financial rewards that are a significant part of the employee's total rewards compensation package. Geneva's highly competitive benefits include medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution. Coverage is provided for employees and family members including domestic partners. Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year. Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.


About The Position


The Award Administrator is responsible for providing institutional-level support to sponsored programs administration services including creating and maintaining relationships with extramural sponsors, presenting information to all stakeholders on behalf of the Office of Award Management (OAM), directing negotiations and other efforts to timely resolution, and administrative problem-solving. 


Salary Ranges


$70,000 - $75,000. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.


  • Review and endorse proposals for federal and non-federal funding
  • Perform comprehensive analysis of a variety of awards (e.g., contracts, grants, and cooperative agreements)
  • Review and negotiate grants and contracts on behalf of the Foundation
  • Provide advice to both internal and external staff regarding critical and/or sensitive sponsored programs issues
  • Execute NDAs and/or teaming agreements, as applicable
  • Review and submit progress reports to sponsor ensuring accuracy and compliance with sponsor requirements
  • Provide support of study closeout activities including sponsor disposition requirements and receipt of final award deliverables in collaboration with Geneva’s ORM
  • Maintain and update files of applicable award documentation (including approvals, amendments, modifications, etc.) as well as any communications with the sponsor or any other Federal or regulatory office (including prior approvals, change in scope, etc.)
  • Serve as a primary point of contact between Geneva and its sponsors, ensuring that all administrative requirements associated with the submission of applications, acceptance and conduct of awards, and issuance and monitoring of awards are met
  • Review and submit sponsor correspondence such as requests for prior approval and no cost extensions
  • Assist in the development of training for employees in research administration


  • Bachelor's Degree or equivalent work experience required
  • Minimum of two (2) years' pre-award experience within the grants and contracts arena, and/or contracting experience, with emphasis in language/contract term review and recommendation
  • Experience with the administration of awards from various federal sponsors including grants and/or contracts
  • Ability to work independently, collaboratively, and proactively is required
  • Strong written and oral communication with a high level of customer service required
  • Experience managing fixed price, time & materials/labor hour, and cost type contracts (and/or subcontracts) and solid understanding of Government regulations associated with the administration of each
  • Ability to perform and comprehend price analyses
  • Advanced skills in grammar and technical editing ability required
  • Computer skills including intermediate level experience with Excel and other Microsoft Office Software required
  • Basic understanding of OMB Regulations, DoDGAR, FAR, DFARS, and other applicable regulations
  • Experience with private foundation grants and awards preferred
  • Military process and procedural knowledge preferred


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