The Geneva Foundation

Research Portfolio Specialist I (Remote)

Job Locations US-MD-Bethesda
Req No.
Office of Research Management (ORM)
Regular Full-Time


About The Geneva Foundation


The Geneva Foundation is a 501(c)3 nonprofit established in 1993 with the purpose to ensure optimal health for service members and the communities they serve. This purpose is accomplished through our mission to advance military medicine through research, development, and education. Our culture is living our core values that focus on a higher purpose. Geneva serves a diverse population and is committed to making diversity, equity, inclusion and belonging a central focus of the employee experience. As a leader in military medical research, we develop critical lifesaving solutions for the global community – and build rewarding careers for our employees.




Our benefits package includes financial rewards that are a significant part of the employee's total rewards compensation package. Geneva's highly competitive benefits include medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution. Coverage is provided for employees and family members including domestic partners. Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year. Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.


About The Position


The Research Portfolio Specialist I is responsible in providing institutional-level sponsored programs administration services including creating and maintaining relationships with researchers and program teams on behalf of the Office of Research Management (ORM).


The position is 100% remote.


Salary Ranges


$47,800 - $57,000. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills and abilities for the position.



. Review all budget expenditures and charge requests to ensure compliance with approved budget, researcher and or program team approval,            Uniform Guidance compliance, and verify that purchase does not require prior approval from sponsors.

• Coordinate equipment and materials procurement, and travel for program teams

• Assist with facilitating regular meetings with researchers and program teams to discuss project progress, challenges, and questions on upcoming     phases (no less than quarterly)
• Track reporting deadlines and provide research teams with templates for technical report submissions
• Ensure accuracy of monthly budget reports and distribute to researcher and program teams for active projects
• Provide support of study startup and closeout activities in collaboration with OAM
• Monitor proposal status and advise researcher and program team on requirements and submission deadlines
• Support administrative components of proposal submissions, such as completing forms and formatting documents in accordance with sponsor         requirements
• Ensure applicable award documentation (including approvals, amendments, modifications, etc.) as well as any communications with the               sponsor or any other Federal or regulatory office (including prior approvals, change in scope, etc.) are provided to OAM for maintaining and           updating  project files
• Conduct general funding searches for researchers and program teams


• Bachelor's Degree or equivalent work experience required (1+ years of relevant experience may be substituted for education requirement)
• Minimum of one (1) year grants, contracts, or clinical trials administration preferred
• Ability to work independently and proactively is required
• Strong written and oral communication skills with a high level of customer service required
• Advanced grammar skills and technical editing ability required
• Computer skills including intermediate level experience with Excel and other Microsoft Office Software required
• Experience with industry-sponsored awards preferred
• Research or healthcare background and knowledge of DoD process and procedural knowledge preferred


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