The Geneva Foundation

Research Portfolio Administrator I (Hybrid Remote)

Job Locations US-TX-San Antonio
Req No.
Office of Research Management (ORM)
Regular Full-Time


About The Geneva Foundation


The Geneva Foundation is a 501(c)3 nonprofit established in 1993 with the purpose to ensure optimal health for service members and the communities they serve. This purpose is accomplished through our mission to advance military medicine through research, development, and education. Our vision is to lead the way in transforming military medicine. Our culture is living our core values that focus on a higher purpose. Geneva serves a diverse population and is committed to making diversity, equity, inclusion and belonging a central focus of the employee experience. As a leader in military medical research, we develop critical lifesaving solutions for the global community – and build rewarding careers for our employees.




Our benefits package includes financial rewards that are a significant part of the employee's total rewards compensation package. Geneva's highly competitive benefits include medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution. Coverage is provided for employees and family members including domestic partners. Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year. Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.


About The Position


The Research Portfolio Administrator I is responsible for providing institutional-level sponsored programs administration services including creating and maintaining relationships with researchers and program teams on behalf of the Office of Research Management (ORM).


This position is a Hybrid/Remote and will require 2-3 days onsite at the Brooks City Base (Brooks Clinic) in San Antonio, TX, and two days of telecommuting.  


About The Program


Autonomous Reanimation and Evacuation (AREVA) Research Program prioritizes translational research focusing on combat-relevant trauma and novel critical care interventions during care at ground level and high altitude, using a multi-disciplinary physician-led research team.

  • Mission: To enable research-to-practice translation of novel life-saving interventions in critical care via performance of clinically relevant translational trauma models followed by clinical trials.
  • Focus Area: Wearable medical solutions, polytrauma, critical care, extracorporeal life support (ECLS), autonomous integrated critical care systems for sustainment of life during ground and aeromedical manned and unmanned evacuation of critically ill.

Learn more about the program by visiting the following site:


Salary Range


$70,000 - $75,000.  Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.



  • Review all budget expenditures and charge requests to ensure compliance with the approved budget, researcher and/or program team approval, Uniform Guidance, and verify that purchases do not require prior approval
  • Coordinate equipment & materials procurement, and travel for ORM
  • Maintain a solid understanding of project progress and budget status to ensure researcher and program team is expending funds at an appropriate rate and in accordance with the projected forecast
  • Hold regular meetings with researchers and program teams to discuss progress on project, challenges, and questions on upcoming phases (no less than quarterly)
  • Track reporting deadlines and review technical reports for accuracy and compliance
  • Ensure accuracy of monthly budget reports and distribute to researcher and program teams for active projects
  • Provide support of study startup and closeout activities in collaboration with OAM
  • Ensure applicable award documentation (including approvals, amendments, modifications, etc.) as well as any communications with the sponsor or any other Federal or regulatory office (including prior approvals, change in scope, etc.) are provided to OAM for maintaining and updating project files
  • Work with Research Portfolio Manager to ensure department revenue goals are achieved
  • Conduct targeted funding searches for researchers and program teams
  • Oversee basic proposal submissions with minimal oversight, such as subaward or non-federal applications

Management Responsibilities

  • With the aid of Human Resources and under the supervision of the Research Portfolio Manager (or Senior Research Portfolio Manager), is responsible for staffing, hiring, salary negotiations, and performance review processes for department staff
  • Conducts counseling and corrective action when necessary, up to and including termination, with aid from Human Resources and Research Portfolio Manager/Senior Research Portfolio Manager
  • With delegated authority, oversees general administrative needs such as timesheet approval, and distribution of forms for department staff
  • Manages all assigned staff to ensure optimal performance on each project or study
  • Ensures staff demonstrate basic understanding of their job duties and work responsibilities
  • Plans and facilitates individual and team meetings
  • Ensures all staff members comply with Foundation and site policies, procedures and SOPs


  • Bachelor's Degree or equivalent work experience required (3+ years of relevant experience may be substituted for education requirement)
  • Minimum of three (3) years' grants, contracts, or clinical trials experience, with emphasis in language/contract term review and recommendation
  • Experience with the administration of awards from various federal and non-federal sponsors including grants, contracts, or clinical trials is preferred
  • Ability to work independently and proactively is required
  • Strong written and oral communication skills with a high level of customer service required.
  • Advanced grammar skills and technical editing ability required
  • Computer skills including intermediate level experience with Excel and other Microsoft Office Software required
  • Experience with industry-sponsored awards preferred
  • Research or healthcare background, DoD processes and procedural knowledge preferred




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