The Geneva Foundation

AR Accounting Specialist (Remote)

Job Locations US
Req No.
Finance & Accounting
Regular Full-Time


About The Geneva Foundation


The Geneva Foundation is a 501(c)3 nonprofit established in 1993 with the purpose to ensure optimal health for service members and the communities they serve. This purpose is accomplished through our mission to advance military medicine through research, development, and education. Our culture is living our core values that focus on a higher purpose. Geneva serves a diverse population and is committed to making diversity, equity, inclusion and belonging a central focus of the employee experience. As a leader in military medical research, we develop critical lifesaving solutions for the global community – and build rewarding careers for our employees.




Our benefits package includes financial rewards that are a significant part of the employee's total rewards compensation package. Geneva's highly competitive benefits include medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution. Coverage is provided for employees and family members including domestic partners. Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year. Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.


About The Position


Under the direction of the Associate Director, this position is responsible for the day to day activity of Accounts Recievable and collection efforts. The AR Accounting Specialist is responsible for timely and accurate cash applications of payments in accordance with company policies, procedures and internal controls. This position is also responsible for monthly bank and credit card reconciliation.  


This is a remote position.


Salary Range


$21.06/hr. - $28.27/hr.  Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.



Sub Contracts:

  • Work with appropriate parties to ensure all subrecipent, vendor, and indendent consultant invoices are entered and processed
  • Monitor approval for status, following up with Program Teams when warranted
  • Analysis of unposted invoices for month end
  • Work with customers, vendors, co-workers to answer inquiries regarding invoices

Accounts Receivable:

  • Maintains electronic file system for A/R in ERP System
  • Maintains customer database adding new customers per standard nomenclature and updating contact information upon request through the Contract Information Form
  • Identifies correct customers for incoming payments by interpreting various remittance advices and applies wires, ACHs and checks to appropriate open invoices
  • Creates manual Credit Memos and Debit Memos as necessary (refunds, interest payments, fees, etc.)
  • Works closely with Project Control Analyst to ensure proper cash applications
  • Researches customer payment issues including unapplied cash, duplicate payments, and adjustments to correctly apply and clear open invoices
  • Initiates collection efforts and inquires on promised payments that have not been received and escalates as necessary
  • Sends W-9 and banking information upon request for incoming electronic payments, and other basic customer requests

Cash Management:

  • Downloads and Reviews all bank transactions daily to ensure transactions are expected and appropriate
  • Reconciles all cash accounts monthly in ERP System
  • Communicates weekly with Finance team for any outstanding cash items
  • Enters fund transfers in ERP System between banking accounts to match bank records


  • Bachelor’s degree preferred
  • 3-5 years’ experience in accounting
  • Working knowledge of Accounts Receivable, Unclaimed Property, Bank reconciliations
  • Ability to manage multiple priorities and tasks with high levels of accuracy and strong attention to detail
  • Demonstrated competence in oral and written communication
  • Familiarity with Generally Accepted Accounting Principles (GAAP)
  • Exercises considerable independence, judgement, and initiative in the performance of assignments within established policies and procedures, receiving minimal direction
  • Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor
  • Excellent customer service skills required. Must possess a high level of interpersonal skills including the ability to respond calmly and make rational decisions in stressful situations
  • Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software
  • Experience administering accounting software applications; experience with JAMIS accounting software preferred
  • Non-profit, research, or healthcare experience desired


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